I might need some legal advice...just trying to get my ducks in a row ahead of time.
Posting anonymously to protect my company, but I need some help from anybody who might have knowledge of the subject:
I am on a business trip right now. When I go on a trip, I get a bag full of supplies from my office, including a ziplock baggie that has $2,000 cash in it. I went on Monday to get my bag, and had DS with me, so I didn't count the cash before leaving the office (yes I know, definitely my mistake, and I'm paying for that mistake now). I went home, put the cash bag in my lockbox in my room (which I carry the ONLY key for, and only I know where it's kept), then left to pick DF up from work and run some errands. Then yesterday, I was packing for my trip, and got the money out of the box. When I counted it, $200 was missing, and it was all in 20s (because they always split the cash the same way). I noticed after counting it the first time that there was a slit in the bottom of the bag. I thought at first the bag maybe broke, and some of the money fell out (which is what I told the guy at my office who arranges the cash when I called him). Upon closer examination of the bag, the rip is not on the seam, it is the exact width of a bill of paper money, and it looks like a razor blade cut (much too smooth and uniform to be a tear).
I called my direct supervisor this morning and explained the whole situation to him. When the bag is wrapped up the way I usually get it (folded in half, then with the top part folded down, with an elastic band wrapped twice around it) it holds the money tight enough that even with the hole at the bottom, nothing would fall out, unless you specifically PULLED on the money.
In over a year of doing this, and 6 months of being the shift supervisor (and therefore the one who is in charge of the cash), I have never had my bag be so much as $1 short. I count it at the end of the trip, and if it's short by a few dollars for whatever reason, I take the money out of my own wallet, and put it in the bag. I have NEVER had this issue, and it's extremely fishy that there is a hole in the bottom of the bag, the perfect size for somebody to reach in and take $200 without even having to take off the elastic band.
When I spoke to the guy that handles the cash yesterday, he gave me the feeling that I may have to pay for this discrepency. When I spoke to my supervisor this morning, he seemed much more on my side, but he doesn't have as much say when it comes to things like that. I WILL NOT pay for this error (and as far as what I'm reading online, it's illegal for them to expect me to). In fact, I'd like to go a step further and have the owner of the company start investigating to see if somebody in his office has sticky fingers.
I don't really know what I'm asking for I guess. I just want to be prepared when I go into the office on Monday to talk to my bosses about this. I want to have my ducks in a row, know my legal rights, and be able to defend myself properly. I have taken photos of the bag, and even though I switched the money out to a different one (so I don't lose any), I'm keeping the original bag. I am KICKING MYSELF right now for not counting it before I left the office, but my supervisor told me I shouldn't worry about that, because my son was with me, he was getting cranky, and he knew I just wanted to get him out of there.