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how do you do a cover letter for a resume?

Posted by on Nov. 9, 2011 at 1:17 AM
  • 11 Replies

what is it supposed to contain? how long should it be? what information do I need to put in it and any other tips you can give thanks

by on Nov. 9, 2011 at 1:17 AM
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Replies (1-10):
opinionatedmom
by on Nov. 9, 2011 at 1:18 AM

BUMP!

opinionatedmom
by on Nov. 9, 2011 at 1:19 AM

BUMP!

Momo77
by on Nov. 9, 2011 at 1:22 AM

BUMP!

opinionatedmom
by on Nov. 9, 2011 at 1:26 AM

BUMP!

opinionatedmom
by on Nov. 9, 2011 at 1:28 AM

BUMP!

Sassy762
by CAFE SASSY HBIC on Nov. 9, 2011 at 1:31 AM

Resume Cover Letter


CREATING THE BEST RESUME COVER LETTER

Your resume cover letter is an extremely important document. It plays a pivotal role in your job application. It is really a big irony that most applicants spend so much time meticulous making a resume, only to have their efforts spoiled by a poor, unimpressive,cover letter. As its name implies, a cover letter literally “covers” your resume. It is placed on top of your resume presentation. It’s also known as your application letter for employment.

The resume cover letter is your opening statement. It is a billboard advertisement of yourself. It intends to stimulate the potential employer’s interest to read on your whole resume. And since it reveals written communicating skills and a quick personal portrait, it definitely influences the hirer’s decision to give you a chance for an interview. As a matter of fact, in spite of a comparatively weak resume, a cleverly composed cover lettercould pique the hirer’s interest just the same. This decision depends largely on your engaging personality, expressed enthusiasm, and persuasive communication skills on the cover letter.

Going over the resume cover letter approximately take less than a minute of the hirer’s time. Your aim is to create a strong persuasive interest in your resume within these few short seconds.

What follows are a few helpful tips to ensure that your cover letter will do its job. But first there are two important things you should never do in drafting the letter:
  1. Never address the letter with “To Whom It May Concern,” “Dear Sir,” or any other generic greeting. Make the extra effort to find out the specific name and title of the person who will be receiving your application. The hiring manager might feel slighted if you haven’t even taken the effort to learn his or her name, also you will stand out if you do do this, so without this why would that person even consider you for an interview? You are sure to flunk it within the first few words in your application when you are not careful with your salutation.
  2. Don’t crowd in all the information in your resume in the cover letter. That’s not what a cover letter is for. The cover letter is a sales pitch; an advertisement; a sample of the whole. Do not overwhelm the scrutinizing eyes with too many facts and figures.
Now that we’ve eliminated those in the cover letter, let’s draft a real good one. Normally, you only work on three paragraphs:


The Opening Paragraph

Start the letter by stating briefly where and when you learned of the job opening, and the reason or reasons why you are writing. Make sure that your enthusiasm is evident in your few short sentences. A good example is; “I’ve been greatly interested when I read the job posting in this Sunday’s Bulletin regarding your need for an Administrative Assistant. I have more than 5 years experience and I’m confident that my qualifications and achievements match the requirements you seek.”

Note clearly that you need to be precise in your application. Spell out your intentions plainly from the start so the hiring personnel won’t have to guess what position you areapplying for.


The Core

Your second paragraph should convince the reader that your experience, qualifications, and abilities, can benefit their company. Bear in mind that whatever impression the hiring manager will have from this paragraph has to lead him to read your enclosed resume. Make sure to include in this narrative your significant contributions and the good results which profited your previous employment. These must strengthen your claims in the first paragraph. Be professional, yet somewhat personal, in describing your qualifications and strengths.

Four to five specific sentences will be suitable for this paragraph. These sentences need to be as explicit as possible. Plug-in specific skills that will make you the primary candidate for the job. To illustrate this, check out these two sentences:

  • Sentence 1: “I have the technical skills you need.”
  • Sentence 2: “I am well-versed with computers, have good communication andwriting skills, and has a knack for organizing files.”
If i were the hirer, which of those sentences would impress me more? The answer is obvious.

The Final Paragraph

Conclude the cover letter with a request for an interview, express your thanks, and tell of the intention on your part to make a follow-up to your application.

The ending paragraph of your cover letter is the easiest to write. It will simply point to the hiring manager your attached resume. In one or two sentences, state your enthusiasm and eagerness to get an interview. Don’t forget to place your contact numbers and addresses (home, mailing, and e-mail addresses).

Remember, a cover letter is the first thing a potential employer sees. It is the “make-or-break” determinant for the job. Do your utmost to make it right. Don’t be lazy with proofreading - correct your spellings, grammars, punctuations and sentence construction, because ultimately, your meticulous efforts will reward you with the job.

As a side note; never assume that you don’t need a cover letter just because you’re applying for a job via e-mail. Use a cover letter in your e-mail applications that you’d use if you were mailing your resume the conventional way.


 
Sassy762
by CAFE SASSY HBIC on Nov. 9, 2011 at 1:32 AM

Two Types of Cover Letters Specific and General Examples
Example Specific Cover Letter

Back to Top or  Table of Contents

SALLY B. DOE

7124 S. DeCoto Street
Any Town, Any State 36254
Telephone: (815) 879-2680


January 30, 2010

Mr. Smith - Dir. of Human Resources
Raymond Kate Associates
524 Fair Lane Street
Any City, State 78194

Dear Mr. Smith:

I am responding to your advertisement in The City Tribune (dated 1/20/00), regarding the Pharmaceutical Representative position.  Please find enclosed my resume showing my education, experience, and background.

I have over 7 years experience in the sales and marketing field, and 3 years experience as an LPN staff nurse.

Throughout my sales and marketing career I won top sales awards, and trained other sales representative’s specific sales techniques to increase their sales. I enjoy working with the public, as well, demonstrating products, and educating others in their uses. I believe I would excel in pharmaceutical sales because I truly find sales a challenging and rewarding career; as well, my nursing background offers an advantage in better understanding the products I would sell.

May I arrange an interview to further discuss my qualifications? I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.

Sincerely,

Sally B. Doe


Example of a General Cover Letter
Including Salary History Example at bottom of letter

Back to Top or  Table of Contents

BILL J. DOE 
942 Sunset Circle
Hampton, Virginia 84217
(555) 555-0000


Dear Employer:

In response to your advertisement regarding the safety/loss control position in your organization I am enclosing a resume for your review. Please consider this letter as my formal application presenting my background, education and experience.

I have over 8 years experience in the Health and Safety field; and I am well versed in the areas of Health and Safety issues in conjunction with state and federal guidelines.

I have considerable experience in dealing with insurance claims and litigation; and a thorough knowledge of the process and procedures of the corporate environment. I work well with people and enjoy getting the work at hand completed.

Below is a list of agencies I have extensive consulting experience with:

Virginia Workers Compensation Commission -- Environmental Protection Agency -- Occupational Health and Safety Administration -- Department of Transportation -- Virginia Natural Resources Conservation Commission -- Federal Aviation Administration

May I arrange an interview to further discuss my qualifications? I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.

Salary History:
Planned Health Care, Inc. $38,000.00
Jonet Group, Inc. $25,750.00
City of Millington $18,000.00

Sincerely,

Bill J. Doe

Encl.


Example: To Whom it May Concern Letter

Back to Top or  Table of Contents

To Whom It May Concern:

The purpose of this letter is to recommend Karen Smith for employment as an office manager or related position.

Karen possesses excellent office and administrative skills necessary to administer a project, while gaining the acceptance of other office personnel. The work she produces is on-time and accurate. This has made Karen a valuable part of our management team. During her employment with us, we have acquired a larger percentage of clientele. I believe her good business skills and pleasant personality have helped our business grow.

During the last three years Karen has worked her way from clerical worker to part of our management team. This is due primarily to her ability to quickly comprehend difficult tasks, Karen is unique individual with a positive attitude, who can accept responsibility to complete a project with little oversight or direction. Her excellent secretarial skills and office administration skills make her a valuable asset. I would highly recommend her to any company seeking these qualities in an individual.

Sincerely,

Mr. Jason Jenken


 

Example: Thank You Note

Back to Top or  Table of Contents

1/10/10

Attn: Mr. Alex Smith
Raymond Kate Associates
4854 Bay Street 
Millington, Virginia 58745

Dear Mr. Smith:

Just a note to say thank you for giving me the opportunity to interview with your company for the position of loss control specialist, I enjoyed our conversation and feel my experience and education would complement Raymond Kate Associates. I look forward to being able to put my extensive knowledge and experience of working with environmental protection agencies to bring about effective safety programs to your company.

As we discussed I have enclosed 3 letters of recommendation from my professional acquaintances. In addition, I am also enclosing some of the safety programs I designed so you can see first hand the type of work I am capable of performing to bring about the successful safety programs the government requires in organizations today.

Again, thank you for your time. I am looking forward to hearing from you soon.

Sincerely,

Bill J. Doe

opinionatedmom
by on Nov. 9, 2011 at 2:19 AM


Quoting Sassy762:

Resume Cover Letter


CREATING THE BEST RESUME COVER LETTER

Your resume cover letter is an extremely important document. It plays a pivotal role in your job application. It is really a big irony that most applicants spend so much time meticulous making a resume, only to have their efforts spoiled by a poor, unimpressive,cover letter. As its name implies, a cover letter literally “covers” your resume. It is placed on top of your resume presentation. It’s also known as your application letter for employment.

The resume cover letter is your opening statement. It is a billboard advertisement of yourself. It intends to stimulate the potential employer’s interest to read on your whole resume. And since it reveals written communicating skills and a quick personal portrait, it definitely influences the hirer’s decision to give you a chance for an interview. As a matter of fact, in spite of a comparatively weak resume, a cleverly composed cover lettercould pique the hirer’s interest just the same. This decision depends largely on your engaging personality, expressed enthusiasm, and persuasive communication skills on the cover letter.

Going over the resume cover letter approximately take less than a minute of the hirer’s time. Your aim is to create a strong persuasive interest in your resume within these few short seconds.

What follows are a few helpful tips to ensure that your cover letter will do its job. But first there are two important things you should never do in drafting the letter:
  1. Never address the letter with “To Whom It May Concern,” “Dear Sir,” or any other generic greeting. Make the extra effort to find out the specific name and title of the person who will be receiving your application. The hiring manager might feel slighted if you haven’t even taken the effort to learn his or her name, also you will stand out if you do do this, so without this why would that person even consider you for an interview? You are sure to flunk it within the first few words in your application when you are not careful with your salutation.
  2. Don’t crowd in all the information in your resume in the cover letter. That’s not what a cover letter is for. The cover letter is a sales pitch; an advertisement; a sample of the whole. Do not overwhelm the scrutinizing eyes with too many facts and figures.
Now that we’ve eliminated those in the cover letter, let’s draft a real good one. Normally, you only work on three paragraphs:


The Opening Paragraph

Start the letter by stating briefly where and when you learned of the job opening, and the reason or reasons why you are writing. Make sure that your enthusiasm is evident in your few short sentences. A good example is; “I’ve been greatly interested when I read the job posting in this Sunday’s Bulletin regarding your need for an Administrative Assistant. I have more than 5 years experience and I’m confident that my qualifications and achievements match the requirements you seek.”

Note clearly that you need to be precise in your application. Spell out your intentions plainly from the start so the hiring personnel won’t have to guess what position you areapplying for.


The Core

Your second paragraph should convince the reader that your experience, qualifications, and abilities, can benefit their company. Bear in mind that whatever impression the hiring manager will have from this paragraph has to lead him to read your enclosed resume. Make sure to include in this narrative your significant contributions and the good results which profited your previous employment. These must strengthen your claims in the first paragraph. Be professional, yet somewhat personal, in describing your qualifications and strengths.

Four to five specific sentences will be suitable for this paragraph. These sentences need to be as explicit as possible. Plug-in specific skills that will make you the primary candidate for the job. To illustrate this, check out these two sentences:

  • Sentence 1: “I have the technical skills you need.”
  • Sentence 2: “I am well-versed with computers, have good communication andwriting skills, and has a knack for organizing files.”
If i were the hirer, which of those sentences would impress me more? The answer is obvious.

The Final Paragraph

Conclude the cover letter with a request for an interview, express your thanks, and tell of the intention on your part to make a follow-up to your application.

The ending paragraph of your cover letter is the easiest to write. It will simply point to the hiring manager your attached resume. In one or two sentences, state your enthusiasm and eagerness to get an interview. Don’t forget to place your contact numbers and addresses (home, mailing, and e-mail addresses).

Remember, a cover letter is the first thing a potential employer sees. It is the “make-or-break” determinant for the job. Do your utmost to make it right. Don’t be lazy with proofreading - correct your spellings, grammars, punctuations and sentence construction, because ultimately, your meticulous efforts will reward you with the job.

As a side note; never assume that you don’t need a cover letter just because you’re applying for a job via e-mail. Use a cover letter in your e-mail applications that you’d use if you were mailing your resume the conventional way.


 

Thanks you don't know how much this helped your a life saver.

opinionatedmom
by on Nov. 9, 2011 at 2:20 AM


Quoting Sassy762:

Two Types of Cover Letters Specific and General Examples
Example Specific Cover Letter

Back to Top or  Table of Contents

SALLY B. DOE

7124 S. DeCoto Street
Any Town, Any State 36254
Telephone: (815) 879-2680


January 30, 2010

Mr. Smith - Dir. of Human Resources
Raymond Kate Associates
524 Fair Lane Street
Any City, State 78194

Dear Mr. Smith:

I am responding to your advertisement in The City Tribune (dated 1/20/00), regarding the Pharmaceutical Representative position.  Please find enclosed my resume showing my education, experience, and background.

I have over 7 years experience in the sales and marketing field, and 3 years experience as an LPN staff nurse.

Throughout my sales and marketing career I won top sales awards, and trained other sales representative’s specific sales techniques to increase their sales. I enjoy working with the public, as well, demonstrating products, and educating others in their uses. I believe I would excel in pharmaceutical sales because I truly find sales a challenging and rewarding career; as well, my nursing background offers an advantage in better understanding the products I would sell.

May I arrange an interview to further discuss my qualifications? I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.

Sincerely,

Sally B. Doe


Example of a General Cover Letter
Including Salary History Example at bottom of letter

Back to Top or  Table of Contents

BILL J. DOE 
942 Sunset Circle
Hampton, Virginia 84217
(555) 555-0000


Dear Employer:

In response to your advertisement regarding the safety/loss control position in your organization I am enclosing a resume for your review. Please consider this letter as my formal application presenting my background, education and experience.

I have over 8 years experience in the Health and Safety field; and I am well versed in the areas of Health and Safety issues in conjunction with state and federal guidelines.

I have considerable experience in dealing with insurance claims and litigation; and a thorough knowledge of the process and procedures of the corporate environment. I work well with people and enjoy getting the work at hand completed.

Below is a list of agencies I have extensive consulting experience with:

Virginia Workers Compensation Commission -- Environmental Protection Agency -- Occupational Health and Safety Administration -- Department of Transportation -- Virginia Natural Resources Conservation Commission -- Federal Aviation Administration

May I arrange an interview to further discuss my qualifications? I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.

Salary History:
Planned Health Care, Inc. $38,000.00
Jonet Group, Inc. $25,750.00
City of Millington $18,000.00

Sincerely,

Bill J. Doe

Encl.


Example: To Whom it May Concern Letter

Back to Top or  Table of Contents

To Whom It May Concern:

The purpose of this letter is to recommend Karen Smith for employment as an office manager or related position.

Karen possesses excellent office and administrative skills necessary to administer a project, while gaining the acceptance of other office personnel. The work she produces is on-time and accurate. This has made Karen a valuable part of our management team. During her employment with us, we have acquired a larger percentage of clientele. I believe her good business skills and pleasant personality have helped our business grow.

During the last three years Karen has worked her way from clerical worker to part of our management team. This is due primarily to her ability to quickly comprehend difficult tasks, Karen is unique individual with a positive attitude, who can accept responsibility to complete a project with little oversight or direction. Her excellent secretarial skills and office administration skills make her a valuable asset. I would highly recommend her to any company seeking these qualities in an individual.

Sincerely,

Mr. Jason Jenken


 

Example: Thank You Note

Back to Top or  Table of Contents

1/10/10

Attn: Mr. Alex Smith
Raymond Kate Associates
4854 Bay Street 
Millington, Virginia 58745

Dear Mr. Smith:

Just a note to say thank you for giving me the opportunity to interview with your company for the position of loss control specialist, I enjoyed our conversation and feel my experience and education would complement Raymond Kate Associates. I look forward to being able to put my extensive knowledge and experience of working with environmental protection agencies to bring about effective safety programs to your company.

As we discussed I have enclosed 3 letters of recommendation from my professional acquaintances. In addition, I am also enclosing some of the safety programs I designed so you can see first hand the type of work I am capable of performing to bring about the successful safety programs the government requires in organizations today.

Again, thank you for your time. I am looking forward to hearing from you soon.

Sincerely,

Bill J. Doe


Thanks you have been a huge help beyond words.

nickynova
by on Nov. 9, 2011 at 4:51 AM
Good tips
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